Let’s be honest, the idea of an upcoming LOLER inspection doesn’t exactly spark joy. For many building managers, estates teams or duty holders, it’s something that lingers in the back of your mind… until you’re scrambling for paperwork and panicking about what the inspector might find.
But it doesn’t have to be that way. With the right preparation and a clear plan, your LOLER inspection can go smoothly which helps you avoid fines, prevent downtime and (most importantly) keep people safe. Here is how you can prepare for your next LOLER inspection without the stress.
What is a LOLER Inspection?
LOLER stands for the Lifting Operations and Lifting Equipment Regulations 1998. It’s a legal framework that requires lifting equipment such as lifts, hoists and lifting platforms, to be examined by a competent person at regular intervals. The goal is to ensure your equipment is safe to use and maintained to a standard that prevents accidents and injury.
LOLER inspections, often referred to as “thorough examinations”, are not the same as routine maintenance. They’re a more in-depth legal check designed to spot hidden risks before something goes wrong.
Know When Your Inspection is Due
The first step to a stress-free LOLER inspection? Don’t let it sneak up on you.
LOLER regulations require inspections:
- Every 6 months for equipment used to carry people (like passenger lifts)
- Every 12 months for lifting equipment not used to carry people
- After any significant repairs, alterations or installation
If you’re unsure when your last inspection took place, check your lift’s LOLER certificate, this should clearly state the due date of the next one.
If you don’t have a system in place, we strongly recommend creating a compliance calendar or using a provider (like Rise Compliance) who’ll send you automated reminders.
Gather Your Paperwork Early
Paperwork is often the biggest time drain in the run-up to an inspection. Don’t leave it until the last minute.
Here’s what you’ll need to have ready:
- Previous LOLER inspection reports
- Service and maintenance records
- Risk assessments and method statements
- Technical documentation (e.g., manufacturer manuals)
Having everything in one place helps the inspection process go smoothly and proves that you’re on top of your responsibilities. At Rise Compliance we recommend you keep a digital compliance folder with labelled documents and expiry dates to make this easy every time.
Check Your Equipment for Obvious Issues
A LOLER inspection isn’t the time to fix things that should’ve been dealt with months ago.
In the lead-up to the inspection, make sure:
- The lift is operating properly
- Safety features (like emergency alarms or communication systems) are functional
- Doors are opening and closing as they should
- Lighting, signage and user instructions are clear and visible
It’s also a good idea to schedule a pre-inspection health check with your lift service provider or an independent compliance expert. They’ll flag any potential red flags before the inspection, giving you time to resolve them proactively.
Communicate with Staff and Site Teams
One of the most common reasons inspections are delayed? No one on-site knows it’s happening.
Make sure:
- Site teams are notified in advance
- Any required access is arranged (especially for service areas or lift motor rooms)
- Security or reception staff are briefed to expect the inspector
This not only keeps things moving but also shows professionalism and readiness which always leaves a good impression.
Work with the Right Compliance Partner
Finally, and perhaps most importantly, choose a LOLER inspection provider who goes beyond the bare minimum.
At Rise Compliance, we don’t just tick boxes. We:
- Explain issues in plain English
- Provide honest, practical advice
- Help you understand exactly what’s required without the jargon
- Support you after the inspection too, with ongoing guidance and documentation support
We believe compliance should feel collaborative, not intimidating.
Take Back Control
LOLER inspections are a legal requirement but they don’t need to derail your week or cost you sleepless nights. By planning ahead, keeping records organised and working with a supportive team who understands the industry inside out, you can approach every inspection with confidence and a clear head. Compliance doesn’t need to feel like a burden. With Rise Compliance, it becomes part of the way you protect people, safeguard assets and prove your professionalism